This Privacy Policy describes how and why PCN Law Firm Skopje processes personal data for individuals described herein. You should read this Privacy Policy to know how we handle your personal data and how you can exercise your rights regarding the same.
For the purposes of this Privacy Policy, the controller of your personal data is PCN Law Firm, with a registered office at str. 11th October St. no. 6/1-1, Skopje 1000, the Republic of North Macedonia (“PCN Law Firm”, “we” or “us” or “our”).
To whose data this Privacy Policy applies
This Privacy Policy applies to our processing of the personal data of individuals who:
– Visit our website (“Website visitors”);
– contact us via e-mail or contact form to obtain legal support or address us with another question or request (“Interested Parties”);
– are already our clients (“Clients”);
– are identified by our Clients in relation to the services that we provide to them and the data is provided to us by our Clients (“Other Parties”);
– apply to become our trainees via email or contact form (“LegalTrainee Applicants”);
– apply to become our employees via email or contact form (“Employment Applicants”);
– visitors to our offices (“Office visitors”)
Website visitors
- For what purposes and on what legal basis do we process your personal data
The data that we collect about you when you visit our website is used only to provide you with our website and its contents. More information about this data is contained in our Cookie Policy.
The legal basis for processing your data in this case is your consent to the use of cookies on the website.
- What categories of personal data do we collect about you
When visiting our website, the server creates logs for each visitor with the following data: internet protocol (IP) address from which you access the website and the country from which you access (determined by the IP address; the device from which you access, type and model; the operating system of the device you access from; the type and version of the browser you access from; the language of the browser you use on the pages you visit on our website and the time you spend on each page. More information about this data is contained in our Cookie Policy.
- How we collect personal data
We collect your personal data through your use of our website (cookies).
- Categories of users of personal data
We do not share data about your visit on our website with third parties, except in the case of a request from a court, police or other authorities and bodies for the exercise of their competencies and only if there is a legal basis for it.
- Storage period of collected data
Server logs are automatically deleted within 15 days, unless circumstances require longer retention, for example, to investigate a virus or malicious attack. More information on these issues is contained in our Cookie Policy.
Interested Parties
- For what purposes and on what legal basis do we process your personal data
We collect and process the Personal Data of Interested Parties for the purposes of providing professional services and providing information about us and our range of services to our clients.
The legal basis for the processing of personal data of Interested Parties is the legal obligation of PCN Law Firm (when the processing of data is necessary to comply with a legal obligation such as compliance with the fulfillment of the necessary conditions for concluding an employment contract), the legitimate interest of PCN Law Firm and/or consent from the Interested Parties.
- What categories of personal data do we collect about you
PCN Law Firm processes the personal data that you voluntarily submit to us via e-mail.
By sending such an e-mail to our e-mail addresses, we collect data about your:
– e-mail address;
– in addition, other information that you have voluntarily shared with us via e-mail.
- How we collect personal data
We collect your personal data personally from you and through publicly available sources.
- Categories of users of personal data
The personal data processing activities related to the services PCN Law Firm provides are performed by the employees responsible for these services or the persons in charge of performing the activities in question.
We do not share data about you with third parties, except in the case of a request from the Agency for Personal DataProtection, court, the police, or other authorities and bodies for the exercise of their competencies and only if there is a legal basis for it.
- Storage period of collected data
The data collected by PCN Law Firm are stored in accordance with the law and the period required to achieve the purpose of the processing and are determined by the storage period for the personal data of PCN Law Firm.
Clients
- For what purposes and on what legal basis do we process your personal data
We collect and process the personal data of our Clients for the following purposes:
– providing professional services;
– administration, management, and development of our services;
– safety, quality, and risk management activities;
– providing information about us and our range of services to our Clients;
– compliance with any requirement of law, regulation, or a professional body of which we are a member.
Legal basis for processing the personal data of the Clients:
– contractual legal basis
(when the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, when the processing operations are necessary for the providing a service);
– legal obligation
(when data processing is necessary to comply with a legal obligation such as compliance with tax obligations or the need for evidence and documentation of provided professional services);
– legitimate interest
(when personal data is processed for other purposes listed above);
– consent
(when we request consent from the Clients).
- What categories of personal data do we collect about you
Given the variety of services we provide to clients (click here for information on our services), we process various categories of personal data, including those appropriate for the services we provide:
– Contact details;
– Data on business activities;
– Family data;
– Income data, taxes, and other financial details;
– Data on investments and other financial interests, etc.
For certain services or activities, and when required by law or with an individual’s consent, we may also collect special categories of personal data.
Generally, we collect personal data from our Clients or from a third party acting on the instructions of the competent client.
- How we collect personal data
We collect personal data through various channels, including: from you personally, through your use of our website, and through publicly available sources.
- Categories of users of personal data
Lawyers, associates, trainees as well as other PCN Law Firm employees in charge, for example, of managing finances, administration, and sending mail, have access to your personal data.
Access to your personal data can also be obtained by external recipients (such as competent state authorities and courts, notaries) if it is necessary for the performance of legal services or if we are instructed to do so in accordance with the law.
- Storage period of collected data
We retain personal data processed by us for as long as is deemed necessary for the purpose for which it was collected (including as required by applicable law or regulation).
In the absence of specific legal, regulatory, or contractual requirements, our basic storage period for records and other documentary evidence in regard to providing services does not exceed 10 years.
LegalTrainee Applicants
- For what purposes and on what legal basis do we process your personal data
We collect and process the personal data of Legal Trainee Applicants for the purposes of concluding a contract for the professional volunteer training of a legal trainee and compliance with the applicable regulation in the field of labor relations.
The legal basis for the processing of the personal data of Legal Trainee Applicants is the legal obligation of PCN Law Firm (when the processing of data is necessary to conclude a contract for the professional volunteer training of a legal trainee) and the consent of the Legal Trainee Applicants.
- What categories of personal data do we collect about you
We process the categories of personal data that form part of the professional resume that you submit to us, including other information that you share with us verbally at the interview, including but not limited to:
– Name and surname;
– Address of residence;
– Contact data (phone number and email address);
– Date of birth;
– Data on education, qualifications and certificates, and other evidence thereof.
- How we collect personal data
We collect personal data personally from you, through publicly available sources and/or from your previous employer.
- Categories of users of personal data
PCN Law Firm employees who are in charge of acting on applications for hiring Legal trainees have access to your data.
We do not share data about you, with third parties – users, except in the case of a request from the Agency for Personal Data Protection, court, police or other authorities and bodies for the exercise of their competencies and only if there is a legal basis for it.
- Storage period of collected data
The data collected by PCN Law Firm are stored in accordance with the law and the period required to achieve the purpose of the processing and are determined by the storage period of personal data of PCN Law Firm.
Employment Applicants
- For what purposes and on what legal basis do we process your personal data
We collect and process the personal data of Employment Applicants for the purposes of concluding an employment contract and compliance with the applicable regulation in the field of labor relations.
The legal basis for processing the personal data of Employment Applicants is the legal obligation of PCN Law Firm (when data processing is necessary for concluding an employment contract) and the consent of the Employment Applicants.
- What categories of personal data do we collect about you
We process the categories of personal data that are part of the professional resume that you submit to us, including other information that you share with us at the interview, including but not limited to:
– Name and surname;
– Address of residence;
– Contact data (phone number and email address);
– Date of birth;
– Data on education, qualifications and certificates, and other evidence for the same;
- How we collect personal data
We collect personal data personally from you, through publicly available sources and/or from your previous employer.
- Categories of users of personal data
PCN Law Firm employees who are acting upon employment applications have access to your data.
We do not share data about you with third parties, except in the case of a request from the Agency for Personal Data Protection, court, police or other authorities and bodies for the exercise of their competencies and only if there is a legal basis for it.
- Storage period of collected data
The data collected by PCN Law Firm are stored in accordance with the law and the period required to achieve the purpose of the processing and are determined by the storage period of the personal data of PCN Law Firm.
Office Visitors
PCN Law Firm takes security measures in the office, including video surveillance and office access controls.
- For what purposes and on what legal basis do we process your personal data
We collect and process the personal data of Office Visitors for the following purposes:
– protection of PCN Law Firm property;
– protection of the life and health of Office Visitors and PCN Law Firm employees; and
– providing control over entry and exit from the PCN Law Firm office.
The legal basis for processing the personal data of Office Visitors is the legitimate interest of PCN Law Firm, i.e. ensuring security in our office.
- What categories of personal data do we collect about you
Through the video surveillance system, the following categories of personal data are processed: the physical appearance of Office Visitors entering and leaving the PCN Law Firm office and the physical appearance of PCN Law Firm employees.
- How we collect personal data
We collect personal data through a video surveillance system of which you are duly notified by a Video Surveillance Notice prominently displayed at the entrance to the PCN Law Firm office.
- Categories of users of personal data
Video surveillance recordings and records of Office Visitors are securely stored, the processing activities of this personal data are carried out by PCN Law Firm employees duly authorized for this and are only accessible on a legal basis (eg. to review an incident).
We do not share data about you with third parties, except in the case of a request from the Agency for Personal Data Protection, court, the police, or other authorities and bodies for the exercise of their competencies, and only if there is a legal basis for it.
- Storage period of collected data
PCN Law Firm keeps the recordings from the video surveillance for a maximum of 30 days (unless another law prescribes a longer period), and after the expiration of this period, they are deleted.
If damage has been done and it can be determined on the recordings, that part of the recorded material can be kept by PLF until the end of the procedure.
Transfer of personal data
PCN Law Firm does not transfer your personal data to third parties or to third countries except in the case under conditions provided by the applicable regulation.
In the event that PCN Law Firm transfers personal data outside the EU to a country that is considered to provide a lower level of personal data protection, PCN Law Firm uses appropriate safeguards to protect personal data, and the transfer is carried out in accordance with standard contractual clauses adopted by the Agency for Personal Data Protection and is available here.
Security of personal data processing
PCN Law Firm undertakes all the necessary technical and organizational measures to protect personal data from unauthorized access as well as from their misuse, using regular controls and the latest technological mechanisms and achievements in this area.
However, please note that, in relation to any personal data you submit to us online, we cannot guarantee the security of data sent to us in this way. Transmission of data over the Internet is at your own risk.
We take the security of all data we hold very seriously and adhere to internationally recognized security standards.
We have a framework of policies and procedures covering data protection, confidentiality, and security and we regularly review the adequacy of the measures we put in place to keep the personal data we hold secure.
What are your rights?
Your rights regarding the processing of personal data are regulated in the Law on Personal Data Protection and include:
- the right to be informed about the processing of personal data
- right of access to personal data
- right to correct and deletion of personal data
- right to limit the processing of personal data
- the right not to be subject to a decision based solely on automated processing
- right to object
- the right to submit a request to the Agency for Personal Data Protection in accordance with Article 97 of the Law on Personal Data Protection.
Where the processing of your data is based on your consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on the consent before its withdrawal.
You can excise these rights under the conditions and limitations provided for in the Law on Personal Data Protection and other applicable laws.
Changes to the Privacy Policy
The privacy policy of PCN Law Firm will be regularly changed and amended according to the changes that have occurred and our activities.
